Upgrading to vjoon K4 Version 7 Offers Approval Process, Automated Template Elements and Storage Engine

Whether you’re installing from scratch or upgrading an older version, there’s never been a better time to make the move to the vjoon K4 Cross-Media Publishing Platform. From everyday end-users to behind-the-scenes administrators, your entire editorial team will see an increase in efficiency and productivity.

Here are just a few of the options available in version 7:

K4 Approval Manager and K4 Web Editor ICML Advanced

The K4 Approval Manager client license is a new option that speeds the review and approval processes in your workflow, with advanced capabilities accessible in a standard web browser.

Once the license key with the desired number of K4 Approval Manager licenses is installed for the K4 system and users have the corresponding access rights configured for them, K4 Web Portal is extended by dedicated menus, commands and panels, and the K4 Approval Manager functions are enabled. K4 Approval Manager allows users to log into the K4 Web Portal (from either their task list in a Query panel or from a URL in an assignment email), and accept approval tasks for articles as well as layouts.

Approval tasks can be incorporated into layout and article workflows, with rewinds built in to automatically set back the workflow to a previous task and assign it to the user/group that is responsible for the necessary corrections. For layout changes, the corrections are always made using K4 Layout in InDesign.

A user can also accept approval tasks for InCopy articles placed in the layout, and indicate approval or rejection for each text object in the article. Additionally, the user can make changes to the text (based on responsibility and permissions) within the K4 Approval Manager preview using K4 Web Editor ICML Advanced. By selecting a text object in the layout and choosing to edit it, a K4 Web Editor ICML Advanced window opens where the text – including tables – can be revised. Clicking away from the editing window to anywhere on the layout automatically updates the layout view to reflect the change to the InCopy text. Alternatively, the user can simply not approve and not modify any text object and rewind the article back in the workflow to the applicable user/group to make the corrections in K4 Edit in InCopy.

Related Post: Approval Management – Time saving new feature in vjoon K4 version 7

vjoon Storage Engine

vjoon K4 7.0 offers a new configuration option that stores your binary content files in a managed file system instead of in the K4 database – with automatic snapshots taken of the data. This reduces database sizes up to 90% or more, eliminates the long backup routines, and provides high data flexibility and availability by creating restorable publication states for speedy data recovery and business continuity.

vjoon Storage Engine (SE) allows you to flexibly determine for each publication where its data is stored, and where its snapshot areas are stored. Storage and snapshot areas can be in a local file system, in a remote file system, or in the cloud. It is recommended that snapshots should be on separate hardware and/or in a separate location. You can use snapshot rules to create snapshots automatically at certain points in time – for example, for daily, weekly and monthly snapshots – and assign them to a configuration and its associated publication. In addition, you can create instant snapshots any time on demand.

There is no downtime or performance degradation as the Storage Engine functions. If there is a need to roll back to a snapshot, data restoration is prioritized by the system, with working files restored first. Using the Storage Engine, there is no need to wait for a database backup to be fully restored before users can resume working with their files.

Related Post: vjoon K4 Storage Engine and Remote Hosting in the Cloud

K4 Universal Seat

When a K4 Universal Seat license is purchased, it allows a user to connect to one K4 server from any of the available K4 client application licenses – K4 Edit from InCopy, K4 Layout from InDesign, K4 Web Editor ICML, K4 Web Editor ICML Advanced, K4 Approval Manager, K4 Web Editor HTML, or K4 File Manager – depending on the access rights configured for the user. If a Universal Seat connection license is used when logging into the K4 Web Portal, K4 Web Editor ICML Standard/Advanced and K4 Approval Manager automatically include access to K4 File Manager and K4 Web Editor HTML.

K4 Universal Seats can be purchased as additions to expand client functionality in the system, and/or existing K4 client licenses can be upgraded to K4 Universal Seats.

More software and services available with a vjoon K4 version 7 upgrade:

  • K4 Integration with Single Sign On (SSO)
  • K4 Integration with Twixl Publisher
  • MEI Project Planning, Oversight and Administration
  • Upgrade Installation and K4 Admin Training
  • On Premise Storage Engine Installation and Asset Transfer
  • K4 Workflow Reconfiguration and Validation
  • End User Training for K4 Upgrade
  • Rollout Supervision After K4 Upgrade
  • Integrating K4 Publishing System with Amazon Cloud Services
  • AWS Cloud Configuration Consultation
  • Storage Engine Installation, Amazon S3 Integration and Asset Transfer
  • Amazon EC2 Installation/Configuration with S3 Integration and Asset Transfer

Download the vjoon K4 v7 product brochure

Request the vjoon K4 v7 Storage Engine White Paper

vjoon K4 Storage Engine and Remote Hosting in the Cloud

With the K4 Publishing System version 7, vjoon offers a new configuration option—vjoon Storage Engine— that stores binary content files in a managed file system instead of in a K4 database, with automatic snapshots taken of the data. Use of the Storage Engine can significantly reduce database sizes, eliminate long backup routines, and provide high data flexibility and availability by creating restorable publication states for quick data recovery and business continuity.

vjoon Storage Engine (SE) allows storage and snapshot locations to be determined for each publication. Storage and snapshot areas can be in a local file system or in the cloud. Snapshot rules can be set to create snapshots automatically at designated points in time—for example, daily, weekly and monthly snapshots —and assign them to a configuration and its associated publication. In addition, instant snapshots can be created at any time on demand.

With these options, K4 systems can now be partially or fully virtualized on Amazon Cloud servers, potentially reducing server hardware and maintenance costs.

There is no downtime or performance degradation as the Storage Engine functions. Using the Storage Engine, there is no need to wait for a database backup to be fully restored before users can resume working with their files. If there is a need to roll back to a snapshot, data restoration is prioritized by the system, with working files restored first.

vjoon Storage Engine is available as two modules:

  • vjoon Storage Engine (SE): The base module for defining storage and snapshot areas.
  • vjoon SE Integration with Amazon S3: An extension for adding cloud support for storage and/or snapshot areas.

K4 7’s integration with Amazon EC2 and S3 cloud, the vjoon Storage Engine, offers expanded configuration options with respect to deployment of the K4 system applications (including Adobe InDesign Server), the SQL databases and the storage and snapshot areas.

  1. K4 system applications and database(s) remain installed on local servers. Storage and snapshot areas are deployed locally using the vjoon Storage Engine.
  2. K4 system applications and database(s) remain installed on local servers. Storage and snapshot areas are deployed on Amazon S3 using vjoon Storage Engine.
  3. K4 system applications and database(s) are deployed on Amazon EC2. Storage Engine snapshot and storage area are deployed on Amazon S3.

To ensure full understanding of each available option and the optimum use and full functionality of the Storage Engine and integrations with Amazon Cloud Services, planning must occur that considers each configuration option with respect to goals, resources and costs. Further, implementation must optimize use of each component of the system to provide maximum benefit.

To get more information and see MEI’s considerations for a Storage Engine installation, download MEI’s White Paper on the vjoon Storage Engine.


Folio:Show NYC 2016 Recap

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Linda Bruce greets Folio Show attendees at the MEI booth

 

Last week, MEI attended the annual Folio Show in New York City and our booth was buzzing! The show marked the celebration of the top 100 most forward-thinking and innovate leaders in Magazine Media for 2016 across categories of C-Level visionaries, Director-Level doers, Corporate Catalysts, Industry Influencers, and Up-And-Coming Trail blazers. Congratulations to all with a special shout-out to our clients Athlon Media, Conde Nast, Northstar Travel Media Group, National Geographic, AARP, Harvard Business Review, The New York Times, Texas Monthly, and ESPN The Magazine!

The keynote breakfast was about succeeding in the year ahead with esteemed panelists from Wasserstein & Co., Good Housekeeping, and IDG Communications and had three key take-aways:
1. In the last 10 years business has shifted and become more complex while at the core, publishers are still creating content that is engaging across all platforms.
2. The question has become how quality content is reaching the individual in today’s media and how a focus solely on print will not sustain the shifting market.
3. What’s up and coming — video, social and ad display

Pro tip: Successful technology vendors focus on an intuitive user experience and client service. But the product chosen by the client is only as good as the people who are implementing the solution. 

Attendees came looking for resolution to challenges ranging from systems integration, print vs. digital, brand management across product lines, and content velocity to juggling priorities and how to fit it all in working 9-5. Hearing discussions about current collaboration trends, email hacking, machine learning, personalization and artificial intelligence, to name a few, and the impact they may have to the future in the media industry makes me wonder if email may disappear and no longer be a central part of our business communications?Technological innovations in digital experience management, workflow collaboration and mobile application development are rapidly changing the face of the media landscape. Farewell to Folio Show until next year!

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Approval Management – Time saving new feature in vjoon K4 version 7

I’ve been working as part of a creative team in one way or another for the past 20+ years and every project I’ve ever worked on includes a review and approval process. This is an often overlooked aspect when estimating the length of time it takes to complete a project.

Whether your content team creates magazines, brochures or marketing materials, reviews and approvals are a significant part of every creative project. Designers are sometimes asked, “How long will it take you to lay out that entire article?” Many times, a designer will hesitate to answer — it’s not because they don’t know how long it will take to create the page. The hesitation likely has to do with the fact that there is no way to know how long the review and approval process will take.

The new version of vjoon K4 has a new feature that’s aimed at the agony of review and approval process — its called Approval Management.

The K4 Approval Manager provides an interface for team members and managers to grant approvals or make quick edits in order to keep the project moving swiftly. They can communicate a “thumbs up” or “thumbs down” with a simple click so the creative team can quickly focus on the areas that need attention and push through to publish.

Another feature in the new release to save time is template elements. To keep a brand consistent, designers know that templates are your best friend. With the template elements, you can be sure to match your corporate style guide by simply launching a workflow with a stored template and recurring objects are retained. This lightens your workload and saves time.

To learn more about K4 Approval Manager,  read the press release on vjoon.com.

Developing a Workflow for Condé Nast Japan

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What an MEI workflow looks like in Tokyo

We are very proud to have made an impact to customers in countries around the world. Recently, MEI sent Jamie DelleMonache, editorial systems project manager, to Condé Nast Japan to design a workflow with vjoon K4 that would allow the Japanese office to reduce the long hours they currently work, especially as they were preparing their titles for the future of multi-media publishing. This is the continuation of the international project MEI kicked off with Condé Nast International in early 2013.

Tokyo is a city full of technology. Fuji, Sony, Canon, Sega – the list goes on forever. Publishing, while considered to be a seriously skilled industry, hasn’t benefited from this technology boom. MEI’s goal was to bring proven workflow technology to CNI Japan, one of the largest media producers in the city.

MEI has installed workflow software and provided training to CNI branches in China, Taiwan, Italy, Mexico, the UK and, of course,Condé Nast US as well. CNI Japan sought improved structure and transparency with their workflow, and the solution empowers their editors to see the pages in every step of the cycle. Continue readingbb Developing a Workflow for Condé Nast Japan

Elvis DAM Now Integrates with TruEdit and vjoon K4

Woodwing announced today in a press release some exciting news about Elvis DAM: the asset management software can now be integrated with either MEI’s TruEdit or vjoon K4! Customers that use either workflow solution will now have access to Elvis DAM’s asset management capabilities directly from within their workflow. This new integration allows users of TruEdit or vjoon k4 to search, preview, and manage up to one billion assets.ElvisDAM

 

Continue readingbb Elvis DAM Now Integrates with TruEdit and vjoon K4